Set the documentation request form that will be submitted to by a third party

Documentation request forms from third parties are used when applicants ask others (e.g., recommenders, schools) to submit documents such as letters of recommendation or transcripts.

Follow the steps below to set up documentation request forms from third parties:

• Click the "Set the documentation request form that will be submitted to by a third party" button on the admission details screen to open the settings page.
  
  
  
• Click the +Add button to add a new documentation request form.
  
• You will be redirected to the documentation request creation screen.

  
  

  ＜Create a documentation request form＞
  

  Item name	Overview
  ① What has been requested	Enter the name of the documentation request form.
  ② Required number (Required)	Enter the required number of documents to be submitted.
  ③ Maximum number allowed (Required)	This sets the maximum number of people the applicant can request per document. Example: If the required number is 1 and the maximum is 3, the applicant can request up to 3 people. If at least one person submits, the requirement is fulfilled.
  ④ Required	Select whether the document is mandatory. If checked, an additional option appears to allow application completion before submission of this form.
  ⑤ Recommenders/Requestees can view the application forms.	Set whether the recommender or requestees can view application information.
  ⑥ Type of Recommender / Requestee	Set the category of the recommender or Requestee.
  ⑦ + Add type recommender / requestee	Add a new category for recommenders or requestee.
  ⑧ Use the master data when entering the email addresses of Recommenders/Requestees.	Set whether to use a predefined options master for email input. If enabled, applicants can select a name (e.g., professor) and the email will auto-fill based on the master. To use this feature, the master must be pre-registered. For setup steps, refer to the in-system guide.
  ⑨ Enable applicants to reuse the documentation request form used for other entries	Set whether to reuse documentation request forms used in other admission categories.
  ⑩ Do not receive request documents after the recruitment period ends.	Set whether to accept documentation submissions after the application period ends.
  ⑪ Document name	Select the document to be used.
  ⑫ + Add document	Add a new document.
  ⑬ Save	Save the settings.

  
  
• Click "Save" to store the documentation request form.