STEP5-2-1: Admission Schemes - Actions & Settings: Create Admission

Modified on Fri, Jun 13 at 4:57 PM

Create admission category
- Difference Between “Release” and “Beginning”

Create admission category

To create a new recruitment, please follow the steps below:

• On the “List of Admission Schemes” screen, click the “Add” button.

・Enter the required information in the displayed form.

・After configuring the recruitment details, click the “㉚ Save” button.

The recruitment will be created, and you will be redirected to the Details screen.

＜Create admission category Items＞

Item name	Overview
①Admission Scheme (Required)	Enter the type of admission, such as “Recommendation Admission,” “Exchange Program,” or “Comprehensive Selection for the Academic Year.”
②Create new concurrent application	Set up concurrent applications. For more details, refer to “Creating Concurrent Applications.”
③My Program/Major (Required)	Select the department or major that the admission belongs to. Once selected and saved, the department/major cannot be changed.
④Language (Required)	Choose the language for displaying admission information. It is shown only to applicants whose language setting matches the admission language.
⑤Maximum quota	Set the maximum number of applicants for the admission. *It cannot be changed after the admission starts.
⑥Month and year of entrance	Enter the year and month of the applicant’s entrance.
⑦The format of examinee number (Required)	Set the format for the examinee number.
⑧+Add	Add additional formats for the examinee number.
⑨Examination fee (JPY)	Enter the exam fee in JPY. If set, applicants must pay when applying. To avoid TAO payment, set a fee waiver code.
⑩Payment descriptions	Enter the payment-related instructions.
⑪Release start date/time	Set the date and time when the admission information will be released.
⑫Release end date/time	Set the date and time when the admission information will be taken down.
⑬Beginning of application	Set the date and time when the application will begin.
⑭Application Deadline	Set the date and time for application closure. Reminder emails are sent 7, 3, and 1 day before the deadline for incomplete applicants.
⑮Turn on message feature	Select whether to enable the messaging feature.
⑯Hide the contents of documents edited by the university from applicants and recommenders/requestees	If checked, edited documents will only be visible to university admins, not to applicants.
⑰Show Certificate of Eligibility document to applicants	If checked, the COE application form will appear for applicants.
⑱Use the examinee slip function	If unchecked, the examinee slip will not be displayed, only the examinee number will be visible.
⑲Ensure that only people who know the URL can view it.	Set it so that only individuals with the URL can apply.
⑳Enable video uploads (Required)	Choose whether to enable video uploads.
㉑ Do not allow payments after the application Deadline (Required)	Do not allow payments after the application deadline.
㉒ Exam fee waiver code	Enter the exam fee waiver code.
㉓ Fee waiver descriptions	Enter the fee waiver description.
㉔ Show the link below the descriptions	Select whether to display a link after the description.
㉕ Examination date/time	Enter the examination date and time.
㉖ Examination location	Enter the examination location.
㉗ Contact name	Enter the contact person for inquiries.
㉘ Email address	Enter the contact email address for inquiries.
㉙ Phone number	Enter the contact phone number for inquiries.
㉚Save	Save the entered information and create the admission.

To start the admission process, please configure the necessary settings on the Details screen.

Difference Between “Release” and “Beginning”

	After the admission is released, before it begins	After the admission begins
Admission details (Applicant view)	○	○
Document viewing, input, and submission (Applicant view)	×	○
Adding admission documents (University Administrator)	○	○
Editing admission document forms (University Administrator)	○	×

STEP5-2-1: Admission Schemes - Actions & Settings: Create Admission

Table of Contents

Create admission category

Difference Between “Release” and “Beginning”