STEP6: List of Users

Modified on Fri, Jun 13 at 5:29 PM

List of applicants
- Edit submitted documents
List of recommenders / request recipients

List of applicants

You can view a list of all applicants for the entire university.

Item name	Overview
① Specify conditions to narrow your search	You can narrow down the applicants by specifying conditions.
② CSV download of payment information	This function allows you to download payment information in CSV format. Based on the search results, you can collectively retrieve the payment information of applicants.
③ Message	This icon displays the status of messages sent to applicants. If there are unread messages, a badge will be shown. Clicking the icon will open the messaging screen with the applicant.
④ Applicant Information	This area displays applicant information, including Application ID, Name, Examinee Number, Payment Status, and Admission Scheme Name. Clicking the area takes you to the Applicant Details page.

Clicking on the applicant information will display the Applicant Details page.

In “Remarks per university”, you can enter, view, or edit notes about the applicant on a university-wide basis.

By clicking “Applicant Information”, you can view the applicant’s application status for each admission scheme.

Item name	Overview
① Other actions	Perform other administrative actions. ・Download application data as a PDF. Download the application data in PDF format. ・Generate screening documents (only displayed when screening documents have already been created). Combine entered data and uploaded PDFs into a single PDF file.
② Return this application	You can return the application to the applicant.
③ Cancel my application	Cancel the selected applicant’s application. This can only be done for applicants whose application is complete. Once canceled, it cannot be undone.
④ Messege	Display the messaging screen with the applicant.
⑤ Edit Examinee number	Edit the applicant’s examinee number.
⑥ Edit Remarks per entry	Display and edit remarks related to the applicant’s admission scheme.
⑦ Edit Remarks per university	Display and edit remarks at the university level related to the applicant.
⑧ Edit Screening results	Go to the screening result selection screen for the applicant’s admission scheme, with the applicant’s ID already searched. See STEP 5 for details.
⑨ Applicant Info	Display the documents submitted by the applicant. Click to view the details of the documents. Displayed only when the COE document has been submitted.
⑩ Selected examination subjects and periods	Click to view the details of exam subjects for concurrent applications.
⑪ Photo	Click to view the registered facial photo.
⑫ Application flow	Display documents from the application flow. Click to view document details. Depending on the settings, the payment status of the examination fee will also be displayed here.
⑬ Make a new request	Create a new request document.
⑭ Documentation Request Form	Display request documents submitted by recommenders or recipients. Click to check the document. You can also mark unsubmitted request documents as submitted.
⑮ Postal documents	Display the status of received mailed documents. Click “Mark as received” to update the status to “Received”, which will also be reflected in the applicant’s account.

If the application period ends and the application is incomplete, university administrators can click “Complete application” to submit the application on behalf of the applicant.

Edit submitted documents

You can edit submitted COE documents, concurrent application information, and application information from the details screen.

To edit, click the “Edit” button from the university administrator screen.

In the applicant details screen, check “Do not show edited document content to applicants, recommenders, or recipients” to hide edited content from them.

List of recommenders / request recipients

View the list of all recommenders and recipients across the university.

Narrow down recommenders / recipients by specifying conditions.

Click on a recommender / recipient to view their details page.

・Click on any request document to move to the request document details page.

・The input status will be marked as “Not entered” if incomplete and “Entered” if completed. If not completed within 10 days of sending the request, a reminder email will be sent.

STEP6: List of Users

Table of Contents

List of applicants

Edit submitted documents

List of recommenders / request recipients