About Recruitment

Table of Contents

• Is it possible to edit the content after the admission scheme has started?
• Is it possible for a department to copy an admission scheme created by Department A and assign it to Department B, when multiple department users are using the system?
• Difference between "Remarks per university” and "Remarks per entry”
• Conditions for displaying “Open” on the TAO top page for applicants

Is it possible to edit the content after the admission scheme has started?

It is not possible to edit or modify the content of an admission scheme once it has started.

Furthermore, making changes to the database increases the risk of system issues and may affect the application process, so the support desk generally cannot assist with such modifications.

However, the following workarounds are available:

• Notify current applicants of the changes using the Bulk Message feature.
• If the scheme is currently public, make it private and create a new scheme that reflects the changes. This ensures that new applicants are also properly informed.

Is it possible for a department to copy an admission scheme created by Department A and assign it to Department B, when multiple department users are using the system?

It is possible to copy an admission scheme across different departments by following the steps below.

The user in Department A must have University administrator permissions.

■ Steps for Department A

1. The Department A user searches for and selects the Department B user from "Manage university account”.

2. On the user detail screen, click "List of Admission Schemes to manage”.

3. Click the "＋ (Add)” button in the admission management list.

4. From the “Admission Scheme” dropdown, select the scheme you wish to copy, and click "Save” with the default Access permission setting.

■ Actions by Department B

5. The Department B user goes to "Admission Scheme > List of Admission Schemes” and clicks "Copy””  for the relevant admission scheme.

6. After editing the contents, click "Copy” to create the new admission scheme.

Difference between "Remarks per university” and "Remarks per entry”

■ Remarks per university

・Where it is displayed

▷ Users > List of applicants > Detail

▷ Admission Schemes > List of Admission Schemes > Scheme details > Manage applicants > Applicant details

・If edited in either location, the changes will be reflected in the other as well.

・All administrators (e.g., Department administrators) involved in any admission scheme the applicant has applied to can view and edit this remark.

■ Remarks per entry

・Where it is displayed

▷ Admission Schemes > List of Admission Schemes > Scheme details > Manage applicants > Applicant details

・Only administrators who have access to the specific admission scheme can view and edit this remark.

Conditions for displaying “Open” on the TAO top page for applicants

The label “Open” will appear on the applicant’s TAO top page only when all of the following conditions are met:

・The admission scheme is not a demo.

・The scheme is within the publication period.

・The language of the scheme matches the language selected in the TAO interface.

・No application requirements are set.

・The scheme is not limited to only those who have the URL