Table of Contents
In University Management, you can edit and manage information related to your affiliated university.
University information
You can create and manage university information.
Payment Methods
The payment methods available for applicants to pay the examination fee cannot be configured by the university.
If you would like to request any of the following changes, please contact us.
- Changes to registered information
- Introduction of a new payment method
- Configuration of different payment methods by faculty or department
University Profile
Selecting “University Profile” will display the details of your affiliated university.
| Item Name | Overview |
|---|---|
| ①Restrict IP Addresses | Restrict access to the Manage university page by IP address. (See STEP：10 for details.) |
| ②Edit | Edit the basic information of the university. |
| ③Add Content | Create content such as university photos and captions that will be visible to applicants. |
Edit university
By clicking the “Edit” button (②), you can edit the basic information of the university.
| Item name | Overview |
|---|---|
| ①Language | Select the display language. |
| ②University name | Enter the name of the university. |
③School type | Select the school type from the following categories: National/Public, Private, Diocesan, Homeschool, Online, Research-based, or Other. |
| ④Posting end date/time | Enter the date and time when the university information will be published to applicants. |
| ⑤Principle name | This will be used as the name of the principal on the acceptance letter. |
| ⑥Posting end date/time | Enter the date and time when the university information will no longer be visible to applicants. |
| ⑦Web page URL | Enter the URL of the university's website. |
| ⑧School profile picture | Set the profile picture of the university to be shown to applicants. This image will be displayed on the applicant's homepage and in the "University Search." |
| ⑨School seal image | Set the school seal image to be used for creating the acceptance letter. Please note that any changes or deletions made after sending the acceptance letter will also affect already issued letters and cannot be undone. |
| ⑩Add School seal image | Add a new school seal image to be used in the acceptance letter. |
| ⑪Contact | Enter the name of the contact person/department to be displayed at the bottom of the university details page. |
| ⑫Email address | Enter the contact email address to be displayed at the bottom of the university details page. |
| ⑬Phone number | Enter the contact phone number to be displayed at the bottom of the university details page. |
| ⑭Address information | Enter the address of the university. |
| ⑮Add Address information | Add an address input form for the university. Use this if there are multiple campuses. |
| ⑯Information in other language | Add and enter university information in other languages. If no additional languages are set, the default language information will be displayed. |
| Add Information in other language | Add a language input section for the university information. Use this if you need to display content in multiple languages. |
| ⑰Save | Save the entered information. |
Add content
You can add content to be displayed on the “University Details” page for applicants.
Only one piece of content can be created per language. You may create content in multiple languages.
From the screen above, you can create multiple input sections for headings, text, images, and links.
An example of the screen when one of each item is created is shown below.
You can change the display order by dragging and dropping the icons within the red frame.
Click “Preview” to see a preview of the content.
Click “Save” to save the created content.
Edit/Delete Content
Once the content is saved, the selected language will appear in the “Content List” under “University Information.”
Click “Japanese” or “English” to preview the content created in each language.
To edit or delete the content, use the buttons shown below.
| Item name | Overview |
|---|---|
①Edit button | Edit the content. |
| ②Delete button | Delete the content. |
List of departments/courses
You can create and manage information related to Departments and Courses.
List View
All Departments and Courses registered under the university are displayed in a list. From this screen, you can view the details of each Department and Course, or add new ones.
Add New
You can create a new entry by clicking the Add New button on the list view screen.
| Item name | Overview |
|---|---|
| ① Language (Required) | 使用言語を設定します。（「日本語」または「English」） |
| ② Department/Course (Required) | 学部または研究科の名称を入力します。 |
| ③ Program (Required) | 課程のタイプを選択します。（学部、大学院、Non-degree program） |
| ④ Release | 学部または研究科の情報を公開するか選択します。 |
| ⑤ Department Code | 学部や研究科に固有の識別コードを設定します。 |
| ⑥ Add Names in other languages | その他言語での名称を追加します。 |
| ⑦ Save | 入力した情報を保存して学部や研究科を登録します。 |
Details View
Displays the detailed information of the selected faculty or graduate school.
| Item name | Overview |
|---|---|
| ① Edit Button | Edit the information of the faculty/department. |
| ② Back Button | Return to the list screen. |
| ③ Delete Button | Delete the information of the faculty/department. |
| ④ Add content | You can add content displayed on the applicant’s “School Details” page. For more details, please refer to the “Adding Content” section. |
List of programs/majors
List View
Displays a list of all programs and majors registered under the university. From this screen, you can view details for each program or major, or add a new one.
Create program/major
You can create a new program or major by clicking the Add New button on the list screen. Fill in the following fields to configure the program or major.。
| Item name | Overview |
|---|---|
| ① Language | Set the display language. (Japanese or English) |
| ② Program/Major | Enter the name of the program or major. |
| ③ My Department／Course | Enter the faculty or graduate school to which the program or major belongs. |
| ④ Release | Choose whether to make the program or major publicly visible. |
| ⑤ Program Code | Set a unique identifier code for the program or major. |
| ⑥ Add Names in other languages | Add names in other languages. |
| ⑦ Save | Save the entered information and register the program or major. |
Details View
Displays detailed information about the selected program or major.
| Item name | Overview |
|---|---|
| ① Edit Button | Edit the information of the program/major. |
| ② Back Button | Return to the list screen. |
| ③ Delete Button | Delete the information of the program/major. |
| ④ Add Contents | Add content to be displayed in the "School Details" section for applicants. For details, please refer to the "Add Content" section. |
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